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Why Buildings Should Have an HVAC Service Provider on Retainer

You’re no stranger to HVAC maintenance, of course. Air filters need to be regularly replaced, and the unit should be cleared of debris such as dirt, pollen, and grass. Your carbon monoxide detector battery will need to be replaced every year, along with a variety of other minor updates.

Occasionally, you may need to have repairs made or seek the latest technology. Anytime this occurs you’ll need to bring in an experienced HVAC service provider to handle it.

However, did you know that in Portland and the surrounding area, HVAC companies—such as us Entek—offer service contracts so that you can keep them on retainer for your care and maintenance needs?

But are these contracts worth it? Or is it simpler to wait for a problem to arise before calling your local service provider? Let’s dig into it.

Why Buildings Should Have an HVAC Service Provider on Retainer

The answer, of course, can depend largely on your needs. Do you want HVAC maintenance for a small location? Or do you own a business with a large office building that needs air conditioning in every room? Actually, there may not be that much difference after all.

Here are a few reasons why having an HVAC service provider on retainer for your building is a good idea:

HVAC Systems Require Regular Inspections

Too often, people neglect the regular repairs an HVAC system requires. For example, if the air filters are not regularly replaced, then dirt, pollen, and other pollutants will accumulate. Over time, this will reduce the efficiency of your heating and cooling system, driving up your energy costs. The buildup of pollutants will also lead to an increase in illness and allergies in your home.

For optimal performance, you need to have your air filters replaced approximately once every three months. The whole unit will also require regular cleanings to avoid a build-up of larger clutter, such as leaves and cobwebs.

The refrigerant coolant lines and electrical system will also need to be inspected regularly. Having your local Portland HVAC service provider on retainer will render your regular inspection and maintenance a breeze.

Warranties Will Run Out

When you have a new HVAC system installed, it will usually come with a warranty. This is great as long as the system is new, as you can easily contract someone to make repairs and take care of your system’s upkeep. Newer systems, of course, require only occasional maintenance and rarely have major mechanical issues.

However, as your HVAC system ages, the warranty will run out and the need for repairs may become more common. For many people, this can lead to financial problems as they allow their HVAC systems to fall into disrepair.

Ultimately, they’ll end up eating the cost of a lot of expensive new parts or even a new HVAC system.

If you have a contract with your service provider, you won’t have to worry about missing any opportunities for upkeep throughout the life of your HVAC system.

You’ll Be Prepared

Preparedness is key when it comes to HVAC maintenance. The last thing you want is for your heater to break down during one of Portland’s infamous winters, or for your air conditioning to fail during a blazing summer.

When the weather conditions are harsh, HVAC service providers get very busy and it can be extremely difficult to get a technician to your business in a timely manner. Not something you want to deal with when it’s snowing outside or in hundred-degree weather.

Problems like this can largely be avoided with preventative maintenance during the offseason.

Have any needed repairs handled during the spring and autumn months when your service providers are likely to be less busy and you can avoid major headaches later. With an HVAC service provider on retainer, you can get a jump on issues with your heating and cooling systems before they become serious problems.

Problems Can Arise When You Least Expect

Even with regular maintenance, mechanical issues can occur when you don’t expect them to. While it’s critically important to have your HVAC system regularly inspected and to have any potential problems handled in advance, it’s also possible that the need for a major repair could arise despite your best efforts.

Harsher than expected weather conditions could damage your HVAC system, as could accidents, floods, and other acts of God.

Sometimes, for example, your heat pumps can become completely covered with ice after a few freezes. Or your ducts could develop leaks, leading to certain rooms being boiling hot while others are freezing cold. An unexpected flood could short-circuit your boiler, damaging it and potentially putting any untrained individuals who approach it in danger.

When these unpredictable, but inevitable, events do occur, you’ll be glad that you retained the services of a reliable HVAC company.

You’ll Save Money With a Service Contract

Even with all of the above things in mind, you might be wondering if keeping a service provider on retainer is a good idea. After all, having a service contract with your local HVAC company will certainly cost money, and you may not even need repairs. However, if you look at things long term, having an HVAC company on retainer will almost certainly save you money in the long run, as well as lead to improved peace of mind.

Even if you only take advantage of your contract to have your filters changed a couple of times a year and your system checked on routinely, you’ll still be saving money by avoiding emergency repairs and keeping your HVAC system running at maximum efficiency.

Of course, if anything unexpected does come up, it will definitely be advantageous to have an expert HVAC technician on retainer. You’ll be a priority customer should you have a problem at an inconvenient time, and you’ll be able to avoid a lot of headaches and stress of solving the problem.

Ultimately, keeping an HVAC service on retainer is one of the best things you can do for yourself and your business.